The pillars of effective time management

Time

Schedule, schedule, schedule

A tight schedule means you‘re running a tight ship. While there are things you simply can‘t plan ahead for, you‘ll find yourself accomplishing much more if you start scheduling your daily tasks. Additionally, when you feel like deadlines for your day-to-day activities are set in stone, you are much less likely to spend your precious time procrastinating, let meetings drag on, or worry about deadlines later down the line.

Prioritize

This is an aboslute must. A good schedule is of no use if its not accompanied by a good to-do list . Deciding what task is most important isn‘t easy, but if you commit to making a list of pririties, you will be able to divide your time between different tasks more efficiently. Some days you just won‘t be able to cross off all of your duties, and in those cases it‘s really important to get the most urgent business done. And when one of those days rolls around when everything you‘re dealing with seems like the most important thing in the world, your experience with managing your time is going to make a great difference.

Pinpoint hold-ups

No matter how fast you work, there are always going to be unexpected hold-ups and issues that you need more time to solve. This is why its important to determine potential problems ahead of time and plan accordingly. Pinpointing exectly where something went wrong means that you can start solving issues faster and be prepared for when they happen in the future.

Figure out when you‘re most productive

Peak productivity happens to different people at different times . Some do their best work at midnight, while others are most energetic in the morning. Whenever you‘re at your most vigilant state, its important to know when to plan on doing your most important tasks.

Keep track of deadlines

In addition to prioritizing tasks based on their importance, it‘s absolutely vital that you also rank them based on when they‘re due to be completed. Breaking deadlines is a surefire way to lose the respect of your clients and colleagues, especially if your tardiness means somebody else is going to have to be late in doing their duties too.

Plan breaks

Cut yourself some slack. A tight schedule with no breaks means you‘re going to burn out very fast, and that means your productivity and effectiveness are going to drop. Instead, plan for breaks at a pace that suits you best, but make sure to schedule them in a way that doesn't interrupt your workflow.

Track of your progress

There are very few things more satisfying than crossing off the tasks you've completed. In addition to the peace of mind that comes with a job well done, keeping track of what you've accomplished means you will approach new challenges with much more enthusiasm. However, ti is also very important to acknowledge that you won‘t be able to accomplish everything you've set out at a pace you planned. Try not to concern yourself too much with these situation, what‘s important is that you regroup and start fresh and motivated the next day.

Don't get discouraged

Ultimately, what's most important is that you don't get cought up in trying to chase the clock. Even when seemingly unsolvable issues come up and you have to break deadlines, your main concern should be regrouping and starting fresh and motivated the next day.