Five parts of your workspace you should organize ASAP

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A decluttered and well organized workspace is paramount to a productive day at work. Though it might seem like a time-consuming task, coordinating these five parts of your everyday routine will allow you to make the most of your day.

1. Your calendar

Whether it‘s your personal or business calendar, a digital planner or a notebook schedule, keeping your responsibilities neatly organized means you will be spending your time more efficiently. The best way to plan your upcoming meetings and appointments is to start with big yearly events and work your way down to weekly and daily engagements. Using different colors can help you sort your busy schedule and developing the habbit of writing everything down and checking your calendar regularly is going to save you a lot of trouble in the long run.

2. Notes

Do you remember that thing you wrote down about that other thing like a month ago? Of course you don‘t, because it was written on a loose post-it and subsequently lost in a pile of other papers you never go through. The golden rule to keeping all your notes in check is writing them down in the same place. Get yourself a pretty notebook or planner that you‘ll want to carry around with you or try writing information down in places you‘re less likely to lose, like your phone.

3. Computer files

Few things are less discouraging than a desktop that is so littered with icons that you can barely see the wallpaper. Though it‘s easy to get sucked into storing all your files in one folder, it then takes ages to find what you are looking for. The easiest way to start cleaning out your computer is to first delete all the things you don‘t need anymore, as well as copies of the same things. Additionally, sorting everything into sub folders will do wonders when you can‘t quite the names of files and folders you‘re looking for.

4. Physical documents

Though most modern offices and tend to keep their paperwork down to a minimum these days, some types of documents have managed to stick around in their physical form to this day. Countless invoices and contracts tend to pile up quickly, so it‘s best to keep them carefully stored and organized, especially if they represent some sort of guarantee or safety measure. Although filing might sound like an incredible waste of time, making sure you don‘t loose vital documents, or quickly accessing the right file in a crucial moment can be very important. Digitalizing your important documents is a surefire way to keep them safe from damage and easily accessible.

5. Contacts

Don‘t make the mistake of being impatient and not typing in all of your contact‘s information, or else you‘ll find a million ‘‘Johns‘‘ and ‘‘Janes‘‘ in your phone or planner and won‘t have a clue as to who those people actually are. In the case of email contacts, try segmenting them into groups, so a rouge email never ends up in the wrong inbox. It‘s also a good idea to export your contacts to Apple, LinkedIn, or Facebook, so you can access all of them from whichever platform you prefer.

Keep at it!

The most important thing you should focus on when trying to keep everything organized is to come up will a system that suits you best, and to keep yourself motivated to stick to it.

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